Doctor consulting room
A live queue with complaint, vitals and allergy alerts, plus each patient’s past visits, ICD-10 diagnoses and medicines at a glance.
● 14-day free trial · no card needed
Register your hospital and start in minutes
Smart HMIS gives your clinic or hospital one calm system for patients, doctors, pharmacy, laboratory, radiology and billing — with a dashboard for every role.
- Every module included in every package
- Unlimited staff accounts and roles
- Pay by patient count — from TSh 50,000 per month, paid every 6 months or yearly
- Your own private database, ready the moment you sign up
Already registered? Sign in to your hospital
Create your hospital account
Takes about two minutes. You can change everything later.
Everything your hospital needs, included in every package
One system for the whole patient journey — from the front desk to the pharmacy shelf.
Reception & patient registration
Register patients in seconds, route them to the right department and watch the whole patient flow in real time.
Pharmacy & stock control
Dispense from the prescription queue, deduct stock first-expiry-first-out, and get low-stock and expiry alerts before they hurt.
Laboratory
Orders, sample queue and result entry with turnaround visible to the doctor the moment results are ready.
Radiology & imaging
Imaging requests, reports and workload for radiographers and radiologists in one worklist.
Procedures, dental & services
Record findings per procedure, with autosave and one-click hand-back to the doctor.
Billing, insurance & NHIF
Cash and insurer billing, payments, receipts and claim forms with the numbers the finance team needs.
Role dashboards & reports
Every role gets its own dashboard — reception, doctor, lab, pharmacy, finance — with charts that update through the day.
Patient file PDF
A formatted, print-ready patient file for every visit: vitals, notes, diagnoses, results and prescription.
Staff, roles & payroll
Roles and permissions, attendance, leave and payroll for the whole team, with unlimited staff accounts.
Import your medicines
Bring your catalogue and opening stock in from a spreadsheet, checked and previewed before anything is saved.
Private & secure
Your hospital gets its own private database, secure sign-in and automatic protection against repeated login attempts.
Simple packages, sized by your patients
Pick the package that covers your patient list. Staff, modules and support are included — upgrade whenever you grow, and we’ll let you know before you reach your limit.
Standard
Growing clinics
1,000 patients
TSh 50,000 /month
TSh 300,000 for 6 months
- Every module included: OPD, doctor, lab, radiology, pharmacy, procedures, billing
- Unlimited staff accounts
- Role dashboards & patient file PDFs
- Private database for your hospital
- E-mail support
Growth
Busy outpatient facilities
3,000 patients
TSh 100,000 /month
TSh 600,000 for 6 months
- Every module included: OPD, doctor, lab, radiology, pharmacy, procedures, billing
- Unlimited staff accounts
- Role dashboards & patient file PDFs
- Private database for your hospital
- SMS & e-mail notifications
- Priority support
Professional
Multi-department hospitals
10,000 patients
TSh 200,000 /month
TSh 1,200,000 for 6 months
- Every module included: OPD, doctor, lab, radiology, pharmacy, procedures, billing
- Unlimited staff accounts
- Role dashboards & patient file PDFs
- Private database for your hospital
- SMS & e-mail notifications
- Priority support
- Guided onboarding
Enterprise
High-volume hospitals & groups
∞ patients
TSh 400,000 /month
TSh 2,400,000 for 6 months
- Every module included: OPD, doctor, lab, radiology, pharmacy, procedures, billing
- Unlimited staff accounts
- Role dashboards & patient file PDFs
- Private database for your hospital
- Dedicated account manager
- Custom integrations
- Phone support
🔔 We e-mail you at 80%, 95% and 100% of your patient allowance so you are never caught by surprise.
Frequently asked questions
How does the free trial work?
Create your hospital account and use every feature free for 14 days. No payment details are needed to start.
How are packages priced?
By the number of patients on file. Pick the package that covers your patient list — from 1,000 patients up to unlimited — and move up whenever you grow. Staff accounts and all modules are included in every package.
How do I pay?
Packages are paid for 6 months or for 1 year at a time, with M-Pesa, Mixx by Yas, Airtel Money, HaloPesa or a card. Your package is activated automatically as soon as the payment is confirmed.
What happens when I get close to my patient limit?
We e-mail you when you reach 80%, 95% and 100% of your allowance, with a link to upgrade. At 100% new patient registration pauses until you upgrade; existing patients and records are never affected.
Is my patient data private?
Yes. Every hospital has its own separate database and file storage, so staff at one hospital can never see another hospital’s records.
Can I import my existing medicines and stock?
Yes. Download the sample spreadsheet, fill in your medicines and opening stock, and the importer checks it row by row before anything is saved.
Does it work for NHIF and insurance patients?
Yes. Patients can be registered as cash or insurance, and insurer billing and claim forms are part of the system.
Ready to run your hospital on one calm system?
Free for 14 days. No card. Set up in minutes.
Create my hospital account